Virtual Assistant
Location: Virtual
Freshly/WorkFresh Hours: 9AM-5PM | Monday-Friday
If you’re a natural organizer, a calm problem-solver, and love the satisfaction of turning moving parts into momentum — this role was made for you. As our Virtual Assistant, you’ll be the steady right hand to the Founder, keeping the business (and a few personal plates) spinning smoothly so big ideas have room to land.
You’re not just into admin — you’re into people and process. You notice what’s missing, you anticipate what’s next, and you take pride in tidy systems, clear communication, and follow-through. You’re energized by variety, at ease juggling priorities, and you have a knack for making complicated feel simple.
If you’re looking for a role where every day feels a little different, where you’re trusted to take ownership, and where your work genuinely keeps the wheels turning — we want to hear from you.
What your day-to-day might look like
You’ll start by scanning the founder’s calendar and inbox, flagging what’s urgent, confirming meetings, and lining up the day. You might prep a client contract, spin up an onboarding checklist, or chase a missing invoice. Midday could be organizing a project board, drafting a quick update to a client, or coordinating travel for next week. You’ll keep records clean, nudge deadlines forward, and create breathing room by handling the little things before they become big things. In between, you might book an appointment, research a vendor, or tidy up a process template — whatever helps the team move with fewer bumps.
What you’ll be doing
Executive support: Manage calendars, meetings, prep notes, and follow-ups; triage inboxes and keep communication flowing.
Operations & admin: Draft/send contracts and SOWs, route for signature, file neatly; maintain templates and SOPs.
Client onboarding: Set up new clients in our systems, organize folders, assign tasks, share welcome docs, and schedule kickoffs.
Projects & tracking: Keep PM boards current, update timelines, surface blockers, and make sure nothing slips through the cracks.
Billing basics: Track invoices and expenses, set up & monitor project budgets, coordinate light bookkeeping hand-offs.
Documentation: Keep CRMs, contact records, and project notes accurate and up to date.
Research & prep: Compile quick briefs, compare vendors/tools, summarize findings.
Personal support: Book travel, reservations, and appointments; handle occasional errands and life admin.
You’ll thrive in this role if you:
Have 2–4 years in EA/VA, ops, or studio/agency support (you’ve seen pace and ambiguity before).
Are a warm, clear communicator — you lead with listening and close the loop.
Love systems, checklists, templates, and tidy files make you happy.
Are proactive and resourceful, you don’t wait to be asked; you spot the next 3 steps.
Have strong judgment and discretion, confidentiality is second nature.
Keep cool under shifting priorities and still sweat the details.
Tools of the trade
Google Workspace • Slack • Monday.com • Notion • Milanote • Proposify • GoHighLevel (or similar) • QuickBooks (light interaction) • Google Meets • Calendly • Nordpass • Harvest • Basic spreadsheet skills
The Details
Hours: ~30 hours/week to start (room to grow)
Work style: Remote-flexible, async-friendly; overlap with the Founder’s timezone required (MST)
Compensation: Competitive hourly rate; details shared in interview; please include your salary expectations in application.
Contract role: Outcome-focused; we care about results, not keystrokes
Reports to: Founder
Let’s build something good together.
If this role sounds like your sweet spot, send your resume and a short intro to hello@freshly-pressed.ca. Tell us about a system you set up that saved your team time — and what you’d be excited to streamline first at Freshly Pressed.
(P.S. Only qualified applicants will be contacted.)
